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Operations / Administration Assistant

London

ABOUT THE ORGANIZATION

Climate Policy Initiative (CPI) works to improve the most important energy and land use policies around the world, with a particular focus on finance. CPI supports decision makers through in-depth analysis on what works and what does not. CPI works in places that provide the most potential for policy impact, including Brasil, Europe, India, Indonesia, Kenya and the United States. Our work helps nations grow while addressing increasingly scarce resources and climate risk. This is a complex challenge in which policy plays a crucial role. CPI is a small but dynamic organization, with a global reach and an entrepreneurial culture. We work hard to maintain an idea-driven, collaborative environment across all our teams.

POSITION SUMMARY

The Operations Assistant holds a key position providing comprehensive administrative support and office management to the Climate Finance team in London. The Operations Assistant must have good judgment and significant initiative across a broad spectrum of activities and situations. This position requires an independent and enthusiastic personality with strong organizational and interpersonal skills. The role will suit a candidate able to juggle multiple tasks and successfully prioritise. No two days will be the same and we hope the role will grow with the individual. The successful applicant will report to the Associate Director in London.

PRIMARY DUTIES AND RESPONSIBILITIES

Includes the following and others as assigned:

  • Serve as first point of contact for the London office: receive visitors and respond to email enquiries; liaise with building management staff
  • Coordinate office management including purchasing stationery and other equipment and supplies; supplier liaison; and processing invoices
  • Support IT operations including liaison with support providers; troubleshooting failures and coordinating repairs; and maintenance and purchasing
  • Maintain IT and other equipment and publication inventories
  • Provide administrative support to the London Associate Director including credit card and expense reconciliation and special projects as required
  • Provide administrative support to the HR Operations Manager including recruitment; on- and off-boarding, GDPR compliance, information management and special projects as required
  • Provide administrative support to the Climate Finance team including scheduling team meetings and managing logistics for team events
  • Provide project contract support including incoming and outgoing invoices; reporting and budgeting, meeting coordination
  • Provide logistical support to local and regional CPI hosted events
  • Support internal knowledge management administration including maintaining stakeholder lists and scheduling internal webinars
  • Ensure that files, both electronic and paper, are organized and current

The successful applicant will have the following minimum qualifications:

  • A minimum of 1-2 years working in a similar administrative role
  • Excellent organizational and time-management skills
  • Experience problem-solving in a fast-paced environment
  • Ability to creatively and efficiently prioritize and execute multiple tasks and projects
  • Strong interpersonal skills and the ability to handle sensitive information discreetly
  • Excellent oral and written communication skills
  • Fluency in English (required)
  • Strong Microsoft Office skills (required)
  • An ability to use and learn IT systems and follow processes efficiently and consistently
  • An interest in climate change and sustainability (desirable)
  • Dedication to the mission and values of CPI
TO APPLY

Visit our website to submit an application. Your application must include a CV and cover letter why you want to work with CPI and how your skills and experience align with the above duties and responsibilities.

Applications close midnight 28th April 2019 BST.

Only short-listed applicants will be contacted. CPI is unable to offer visa sponsorship for this position and so candidates must have the right to live and work in the UK/EU.

Climate Policy Initiative is an equal opportunity employer.